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October 26, 2018

Your Inbox is Full! What Can You Do?

What do you do when your email inbox is full?

All Systems Go... Until

This is a question asked by many after they set up their email and begin using it, but forget there is limited storage availability. 
Suddenly they can't send or receive email! What are the best practices to keep your email account cleaned up and organized?

Imagine this scenario. You just arrived at the office and you’re about to start your day. You don’t want to get distracted, so you work on your Most Important Task (MIT) before you check your email. 

Fast forward an hour and you’re finished with your MIT. You’re now ready to dive into your email client and see what other people need from you. Instead of feeling anxious about what might be waiting for you, it doesn’t stress you out anymore. That unread badge doesn’t intimidate you – it’s just a meaningless number. And when you do read your email, you do it once and immediately remove it from your inbox.

Many people are ruled by their email inbox and constantly feel the need to check it and reply to messages. They also hesitate when reading individual messages and save them to be addressed again later. These are common mistakes that have easy solutions.

The Zero Inbox

Here are some suggestions for keeping your inbox at a “Zero Inbox”. 
A zero inbox sounds basic correct? Well, it’s a little more detailed. Keeping a zero inbox is making sure emails are read, responded to, deleted or filed in their proper folders. 

This is also a matter of consistency. You might have spent all day cleaning things out to get there, or maybe you just nuked your inbox and deleted everything because you were so overwhelmed. A zero inbox is a state of mind. 
You can also set up timers for your trash, spam, and deleted files to auto empty. This will help you keep up on those pesky emails that you just didn’t need. 

Touch It Once

The Touch-It-Once principle is all about: whenever you must make a decision about something, you make it right away. You don’t put it off and come back to it later. You touch it once, take the appropriate action (even if it’s just moving the email message to the appropriate container), and move on to the next thing.

Expanding Your Storage

Currently, with our email accounts, you receive 24GB of storage. Which seems like a large amount. However, depending on the size documents you send receive and store this space can be taken up rather quickly. Exchange accounts have a much greater amount of storage, 100 GB’s. 

Upgrading your services to an exchange account gives you a whole new freedom for your email services and your business. An exchange account can improve the consistency and flow of your business. Exchange accounts sync your company’s and employee calendars and contacts. Exchange servers use Microsoft Office Outlook as the email platform, which provides mail and contact management functionality worry-free and streamlined. 

Team and project communication are big incentives to upgrade to an exchange account. With Exchange, you receive a higher level of spam filtering as well. With Exchange, spam filtering is also enhanced providing extra security for not only your personal information but also your client’s information as well. Another great feature and reason to upgrade your services today is a complete backup of all data. 

Exchange accounts and servers provide a centralized hub that backs up all the emails, that can be accessed whenever necessary. 
Right now, we are offering a great price on our Exchange accounts. Receive 25% off when you upgrade to an Exchange account with us. Just click here, select our Exchange product and use Exchange2018 while checking out to receive your 25% discount! 

Christina Johnston is the Customer Service Supervisor for MyRealTown, a provider of email and domain services to the Real Estate Community.

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