Outlook

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I'm in the e-Pro course and want to get Outlook on all my computers (home office/work office and laptop). But I understand that when you open an email in Outlook it is saved to only that workstation. Does anyone know of software to remedy this? I currently use Longnet.net offered through my broker.

Thanks,

Rhonda Ledbetter, CRS

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Date: March 22

Ronda,

I could not find a program that synced Outlook so I changed to Gmail and am so happy I did!� Makes life simpler and it is web based!� So easy to use.

--
LINDA OBRIEN, BROKER, REALTOR�
GRI, e-PRO
Metro Cell 817-715-8200
�pFax � 469-519-3122
www.OBrienRealEstateGroup.com

lindaobr@gmail.com

Dallas/Fort Worth Texas Area

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Larry Perry Information Technology, Plano, TX

Date: March 22

"I'm in the e-Pro course and want to get Outlook on all my computers (home office/work office and laptop). But I understand that when you open an email in Outlook it is saved to only that workstation. Does anyone know of software to remedy this? I currently use Longnet.net offered through my broker."

Hi Rhonda,

If you want to access the same email on multiple computers using Outlook, you just have to change a setting on each computer.

In Outlook, go to Tools, Email Accounts...
In the E-mail Accounts window, choose View or change existing e-mail accounts, and click the Next button.
Choose the account in the list and click the Change button.
Now click the More Settings button.
Now go to the Advanced tab. See below image. In the Delivery section as seen below, put checks in both boxes and choose the number of days you want your data left on the server. This will allow more than one computer to see the same email. This also includes your smart phones and PDA's you might be using to access your email account. I usually choose a number between 5 and 10 days.

Close all the windows when you finish. Everything should be working.

Hope this helps!

Larry Perry
RealeSeller™ Transforms Outlook Into a "Genuine Real Estate CRM Application"
Our Online RealeSeller training classes are FREE!
Phone: (214) 453-2510
Email: Larry@realeseller.com
Web: www.realeseller.com
Blog: The Real Blog
Exchange Server: 123Together.com

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Beverly Willard Licensed Real Estate Agent, Stockton, CA

Date: March 22

Rhonda,

I love Outlook, but prefer keeping e-mail on the web so the messages continue to be accessible from all our computers, as you mentioned. After talking to the company techies, I decided to continue with web e-mail, i.e., NOT having messages actually on my computer, but remaining on the web.

I can still utilize many other features of Outlook like the contact list, notes, calendar, reminders, and tons more features.

My major challenge is sending messages to my Outlook file after a transaction closes. I haven't learned how to do that yet; don't know if it's possible.

I'm guessing some our colleagues will read this and come to our rescue.

Many thanks.

BevWillard REALTOR� DRE#01254426

Feel free to call me @ 209.601.8441. fax 877-841-8441

MailTo:bevwillard@sbcglobal.net text 2096018441@txt.att.net

rockefellerResidential 7813 N. Pershing, Stockton, CA 95207

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Jim Cummings Licensed Real Estate Broker, Austin, TX

Date: March 22

Rhonda

I'm not sure where to find the exact steps in MS Outlook, but you can select the option to leave messages on the Server for X number of days.

We use 4 computers at 4 different locations and we select the option to leave the emails on server for X number of days. The practical effect is I could read and delete an email on Computer # 1, go to Computer # 2 and read and delete the same email, and also at Computer # 3 & 4.

So all your team members can get the same email, one person may read and delete and the other may choose to save.

Do a Google or Microsoft.com search for specific instructions or if you have a MS technician, I'm sure they can tell you how to set it up.

JIM
The Jim Cummings Team
CRS, GRI, RECS, e-Pro 500
Real Estate Consultants
512-633-3853 mailto:Jim@AustinTxMls.com
AVALAR 360 - 7000 Bee Caves Rd., Austin, TX 78746
512-732-7001 Office 888-633-3853 Toll Free

Website: http://www.AustinTxMls.com

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Sent: Sunday, March 22, 2009 6:58 PM
To: Jim Cummings
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rhondal

Mar 22, 2009

I'm in the e-Pro course and want to get Outlook on all my computers (home office/work office and laptop). But I understand that when you open an email in Outlook it is saved to only that workstation. Does anyone know of software to remedy this? I currently use Longnet.net offered through my broker.

Thanks,

Rhonda Ledbetter, CRS

www.RhondaL.com

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Roy Brown Licensed Real Estate Agent, Collierville, TN

Date: March 23

Larry was correct on his suggestion on changing the Outlook settings to leave a copy on the server, however that will not provide true email sync across all machines. If you want ALL your PC's, phones, etc to sync then you will need a service like www.mailsync.com; I use them and they can host your domain if you own your own email. For $99 a year you CAN NOT beat the services. I use the iPhone and all changes made anywhere sync within seconds across all devices. Also, if you decide you want full versions of Outlook, I think they offer them discounted at like $50 per machine.

They even offer a online version of Outlook 2007 that works just like the one you pay $100 for on each machine.

Good luck!

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Randall Fullerton Information Technology, Charlotte, NC

Date: March 23

Rhonda asks:

"I'm in the e-Pro course and want to get Outlook on all my computers (home office/work office and laptop). But I understand that when you open an email in Outlook it is saved to only that workstation. Does anyone know of software to remedy this? I currently use Longnet.net offered through my broker."

Rhonda et al;

Rhonda, it is not a software solution as much as a hosted Exchange solution. Go to www.link2exchange.com and sign up, you can use your own domain name..

Once configured, you'll have Outlook synchronized on any/all of the pc's configured to do so. In addition, you'll get outlook Web Access too in case you do not have access to your physical pc, just open any browser and get your info..

Call or email with questions and type in Peritus IT in the promo code box and get the set up fee waived..

Sincerely,

RC Fullerton

Randall C Fullerton e-PRO

Peritus IT Solutions

704-605-4950

www.peritusit.com

mailto:randall@peritusit.com

"small business and real estate technology specialists"

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Lou Frey Licensed Real Estate Broker, Santa Fe, NM

Date: March 23

Rohndal say "But I understand that when you open an email in Outlook it is saved to only that workstation. Does anyone know of software to remedy this? I currently use Longnet.net offered through my broker."

One way around this is to have an ISP that keeps all e-mails on their server. For instance I have all my various e-mail addresses forwarded to my MSN account and they all stay on the MSN server until I delete them. Outlook downloads all those other e-mails to one computer but by having copies of all them on MSN, I am able to access all of them on my other 2 computers and even with someone else's computer by going to my MSN/Hotmails account.

Lou Frey

Qualifying Broker/Owner

Santa Fe Land and Homes

505-670-5001

mailto:lafrey@msn.com

www.sfhomesandland.com

www.casaofsantafe.com

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Tom Scaglione Licensed Real Estate Agent, Lutz, FL

Date: March 23

You need to decide which will be your main computer and on the other go to the advanced tab and click on leave mail on server. That way you will download the email only to your main computer and delete them from the server at that time.

.
Sincerely,
.
Tom Scaglione, e-PRO, REALTOR(r)
People's Choice Realty Services, REALTORS(r)
Cell: (813) 310-8200 - Fax: (813) 909-2915
.
~ Tampa Bay Area Specialist ~
.
mailto:Tom@RealEstateTom.com
http://www.RealEstateTom.com

http://www.TampaBankOwnedProperty.com
http://www.MyVisualTours.com
http://www.TampaForeclosureProperty.com/Brochure.htm
.

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Duke Hayes Licensed Real Estate Agent, Vancouver, WA

Date: March 23

"I'm in the e-Pro course and want to get Outlook on all my computers (home office/work office and laptop). But I understand that when you open an email in Outlook it is saved to only that workstation. Does anyone know of software to remedy this? I currently use Longnet.net offered through my broker."

I use an Exchange server on the web. Very economical and able to be accessed from most anywhere.

Thank you,

Duke

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